Structure

You might consider using module "Payment in advance" if the employees in your organization are provided with corporate credit or debit cards and withdraw money to meet corporate needs. This module will summarize the information in terms of spent cash for every employee as shown below:



The module implements the following workflow:

• The employees report expenses in module "Expense reports" -> Type: "Other" (must not be related to expense requests);
• The accountant uploads the withdrawn amounts into the system - module payment_in_advance_withdraw;
• The system summarizes the spent amount and provides information on how much cash remain in every employee;

Import

Usually, information about withdrawals can be obtain from your Online Banking software. The import in OBS is done in module payment_in_advance_withdraw. You need to populate the template below (it is available in module payment_in_advance_withdraw -> "Options" -> "Template"). Please note that the only required fields are: 

• Date
• Amount
• Card number
• Column "Staff" can be omitted, since it is related to the card number